Interacoustics Viot™ Istruzioni per l'uso

Instructions for Use

Viot™

Suite

Science

made

smarter

D-0118679-D – 2021/05

EN Instructions for Use

SV Bruksanvisning

DA Brugsanvisning

NO Bruksanvisning

DE Gebrauchsanweisung

FR Instructions d’utilisation

IT Istruzioni per l'uso

ES Manual de instrucciones

Instructions for Use - EN

Viot™ Suite

Table of contents

1 Introduction ............................................................................................................................................... 1

About this Manual .............................................................................................................................. 1

Intended use ...................................................................................................................................... 1

Intended User Profile ......................................................................................................................... 1

2 System setup ............................................................................................................................................ 2

System requirements ......................................................................................................................... 2

2.1.1 Supported Operating Systems ................................................................................................... 2

2.1.2 PC Security ................................................................................................................................ 2

2.1.3 Supported Noah4 office systems ............................................................................................... 2

Software installation ........................................................................................................................... 3

2.2.1 Software installation Windows®10, Windows®7, Windows®8.1 and Windows®8 ................... 3

3 Using Interacoustics Video Otoscope .................................................................................................... 7

Pre-heating and light source .............................................................................................................. 7

White balance .................................................................................................................................... 7

Capturing pictures/video .................................................................................................................... 7

Hardware Manual .............................................................................................................................. 7

4 Using the Viot™ Suite .............................................................................................................................. 8

Launching from Databases ................................................................................................................ 8

4.1.1 Noah 4 ....................................................................................................................................... 8

4.1.2 Working with OtoAccess® ......................................................................................................... 8

How to configure an alternative data recovery location ..................................................................... 9

General operations within the Viot™Suite ....................................................................................... 10

About Viot Suite ............................................................................................................................... 12

The Print wizard ............................................................................................................................... 13

4.5.1 Designing a customized print template .................................................................................... 15

4.5.2 Design elements ...................................................................................................................... 16

Creating Reports .............................................................................................................................. 21

4.6.1 Operation of the Report Editor ................................................................................................. 21

4.6.2 The Report editor ..................................................................................................................... 22

4.6.3 The Template editor ................................................................................................................. 23

Viot™ - Instructions for Use - EN Page 1

1 Introduction

About this Manual

This manual is valid for the Viot™ Suite. This product is manufactured by:

Interacoustics A/S

Audiometer Allé 1

5500 Middelfart

Denmark

Tel.: +45 6371 3555

Fax: +45 6371 3522

E-mail: info@interacoustics.com

Web: www.interacoustics.com

Intended use

The Viot™ is used for the objective viewing of the external auditory meatus and canal before, during and

after any audiological procedure.

The Viot™ Suite has been created to control the Viot™ hardware allowing viewing, capture and storage of

the images and videos created through use of this product.

Intended User Profile

This product has been designed for use by trained audiological and medical professionals for examination of

the ear and external ear.

Viot™ - Instructions for Use - EN Page 2

2 System setup

System requirements

PC minimum requirements:

• 2 GHz Intel i3 processor

• 4GB Ram

• 2.5 GB available disk space

• 1024x768 resolution (1280x1024 or higher recommended)

• Hardware accelerated DirectX/Direct3D graphics card.

2.1.1 Supported Operating Systems

• Windows® 7 SP1 (x86 and x64)

• Windows® 8 / 8.1 (x64)

• Windows® 10 (x64)

Windows® is a registered trademark of Microsoft Corporation in the United States and other countries.

Important: make sure you have the latest service packs and critical updates installed for the version of

Windows® that you are running.

Should you desire to connect the Viot™ via a USB hub then please ensure that it is a powered hub.

2.1.2 PC Security

We recommend that the user has taken sufficient measures regarding PC security. This may include the

installation and use of a virus scanner, firewall and restricted user access. For further information on this we

recommend the user consults their system administrator.

Using operating systems where Microsoft have discontinued software and security support will increase the

risk for viruses and malware, which may result in breakdowns, data loss and data theft and misuse.

Interacoustics A/S cannot be held liable for your data. Some Interacoustics A/S products support or may

work with operating systems unsupported by Microsoft. Interacoustics A/S recommends you to always use

Microsoft supported operating systems that are kept fully security updated.

2.1.3 Supported Noah4 office systems

We are compatible with all NOAH-integrated office systems which are running on NOAH and NOAH engine.

Viot™ - Instructions for Use - EN Page 3

Software installation

Do not connect the Hardware to the computer before the software has been installed!

2.2.1 Software installation Windows®10, Windows®7, Windows®8.1 and Windows®8

Insert the installation USB drive and follow the steps below to install the Viot™ Suite software. To find the

installation file; click “Start”, then go to “My Computer” and double click the USB drive to view the contents of

the installation USB. Double click the “setup.exe” file to initiate the installation.

Viot™ - Instructions for Use - EN Page 4

Please ensure that you have checked the box to agree to the license terms and conditions. Once you have

done this it will allow you to proceed as the ’Install’ button will be active.

Clicking ’Options’ will allow you to change the installation path. If you proceed without clicking and changing

this it will go to the default location.

Note: The installation of Interacoustics Universe is included within this step. It is by default checked on; you

can disable this if you wish.

1) Press ”Install” and the following screen appears:

Please click “Yes” to allow the software to make changes and install the required files to your computer.

Press ”Yes” and the following screens will appear:

Viot™ - Instructions for Use - EN Page 5

Viot™ - Instructions for Use - EN Page 6

On completion the following screen will appear.

Viot™ - Instructions for Use - EN Page 7

3 Using Interacoustics Video Otoscope

Pre-heating and light source

There is a light source in the Viot™ which allows you to illuminate the ear canal during use. When the Viot™

is connected to the PC the light source will not immediately be switched on. Only when opening the Suite

you will notice that the light source and camera image is enabled allowing you to view the image which the

Viot™ can capture.

White balance

The Viot™ does not require a white-balance procedure and it will handle this automatically.

Capturing pictures/video

The Capture button can be used for capturing pictures and for starting & stopping video recordings.

Alternative ways of capturing are pressing the spacebar and using the mouse to press the capture button in

the Viot™ Suite. If you long-press the capture button then it will inform the suite that you wish to swap

earside.

Hardware Manual

For more information regarding the Viot™ hardware, please see the hardware manual. This includes

information on the system specification and instructions on care and management.

Viot™ - Instructions for Use - EN Page 8

4 Using the Viot™ Suite

NOTICE

Make sure that the video otoscope is properly connected to your PC before starting the Viot™ Suite!

Launching from Databases

4.1.1 Noah 4

If you are using HIMSA’s Noah 4, the Viot™ Suite software will install itself automatically in the menu bar on

the start page, along with all the other software modules.

4.1.2 Working with OtoAccess®

For further instructions about working with OtoAccess®, please see the OtoAccess® operation manual.

Viot™ - Instructions for Use - EN Page 9

How to configure an alternative data recovery location

The Affinity/Equinox Suite has a backup location for data to be written in the case that the software is

accidentally terminated or the system crashes. The following locations are the default storage folder for

recovery or standalone databasesC:\ProgramData\Interacoustics\Affinity Suite\ or

C:\ProgramData\Interacoustics\Equinox Suite\ but they can be amended via the following instructions.

NOTE: This feature can be used to change the recovery location when you are working through a database

as well as the standalone save location.

1. Go to C:\Program Files (x86)\Interacoustics\Viot™ Suite

2. In this folder find and launch the executable program titled FolderSetupViot™.exe

3. The below pop up will appear.

4. Using this tool, you can specify the location you wish to store the standalone database or the

recovery data by clicking on the ‘Select Folder’ button and specifying the desired location.

5. Should you wish to revert the data location to the default then simply click on the ‘Restore factory

default’ button.

Viot™ - Instructions for Use - EN Page 10

General operations within the Viot™Suite

The following operations are available within the Viot™ Suite:

1. Menu to go to Print, View, Edit, Setup or Help, Print. The menu has

the following structure:

• Menu | Print | Print … to print the current protocol using the

default template as it is set up in the Viot™ 440 setup. You will

enter the print window from where you can select your printer

and change settings before printing. Note that you are

prompted to select a template if in the Viot™440 no template is

selected.

• Menu | Print | Print preview… to see the print preview using

the print template as it is set up in the Viot™440 setup. Note

that you are prompted to select a template if in the Viot™440 no

template is selected

• Menu | Print | Print layout… to open the print wizard window

from where you can select a template to print the current

protocol. See paragraph 5.1 5.1for operating the print wizard.

• Menu | View | Save window position stores the current size

and positioning of the Viot™ Suite. Next time the suite is

opened it will default to saved size and position.

• Menu | Edit | Export to file allows you to export the currently

selected picture to a BMP, JPEG, TIFF or PNG file

• Menu | Edit | Export to MSPaint allows you to export the

currently selected picture as a BMP file directly into MSPaint

• Menu | Setup | Viot™440 setup opens the main setup window

in which you

o define the location where recorded videos are stored

o enter the print setup from which the default print template

is selected

• Menu | Help | About … brings you to an informative window

which shows the following information:

o Version of Viot™ Suite

o Copyright Interacoustics 2009

o Website link to www.interacoustics.com

2. Print button to print current viewed protocol directly to your default

printer. Note that you are prompted to select a print template if it is not

yet defined in the Viot™440 setup.

3. Save & New Session icon to save current measurements to

OtoAccess® or Noah and start a new session with all included tests

ready for testing.

4. Save & Exit button to save current measurements to OtoAccess® or

Noah, close the Viot™ Suite and go back to OtoAccess® or Noah.

5. Change Ear button to change from left to right ear and vice versa.

6. Select camera live view to swap from seeing the currently selected

picture or video to the live view from the video otoscope.

7. Historic session drop down menu where earlier stored

measurements can be chosen for reviewing.

8. Go to current session button brings you back to the current session.

9. The Report editor button opens a separate window for adding notes to the current session. Remember

that when saving the session this report is also saved to OtoAccess®. In the current version it means

that after saving no changes to this report can be made.

10. The Viot™ Suite allows 2 types of recording, capturing images and capturing video. The currently

selected mode is highlighted blue or red, depending on the chosen ear.

11. A white checkmark indicates that (at least some) captures are stored in memory.

12. The Capture (and Stop) button allows you to capture a picture and starting/stopping a video recording.

Viot™ - Instructions for Use - EN Page 11

13. The arrow buttons allow you to browse to the different captures, in case there are more than four.

14. View at monitor under the right mouse click allows you to view the picture in a separate window. This

window can be resized by pulling the right bottom corner of the window and can for example be placed

full screen on a separate monitor.

15. Insert comment under the right mouse click allows you to insert a comment for each picture separately.

Comments appear on the printout.

16. Delete capture under the right mouse click allows you (after confirming) to delete the picture/video.

Viot™ - Instructions for Use - EN Page 12

About Viot Suite

Should you go to Menu > Help > About then you will see the below window. This is the area of the software

where you can manage license keys and check your Suite, Firmware and Build Versions.

Also, in this window you will find the Checksum section which is a feature designed to help you identify the

integrity of the software. It works by checking the file and folder content of your software version. This is

using a SHA-256 algorithm.

On opening the checksum, you will see a string of characters and numbers, you can copy this by double

clicking on it.

Viot™ - Instructions for Use - EN Page 13

The Print wizard

In the Print Wizard you have the option to create customized print templates which can be linked to individual

protocols for quick printing. The Print Wizard can be accessed in two ways.

a. If you want to make a template for general use, or select an existing one for printing: Go to Menu/

File/Print Layout… in any of the Affinity2 Suite tabs (AUD, REM or HIT)

b. If you want to make a template or select an existing one to link to a specific protocol: Go to Module

tab (AUD, REM, or HIT) relating to the specific protocol and select Menu/Setup/AC440 setup,

Menu/Setup/REM440 setup, or Menu/Setup HIT440 setup. Select the specific protocol from the

drop down menu and select Print Wizard at the bottom of the window.

Now the Print Wizard window opens and shows the following information and functionalities:

1. Underneath Categories you can select

• Templates to show all available templates

• Factory defaults to show only standard templates

• User defined to show only custom templates

• Hidden to show hidden templates

• My favorites to show only templates marked as a favorite

2. Available templates from the selected category are shown in the Templates viewing area.

1

2

3

4

5

6

11

12a

13

12b

Viot™ - Instructions for Use - EN Page 14

3. Factory default templates are recognized by the lock icon. They ensure that you always have a

standard template and do not need to create a customized one. However, they cannot be edited

according to personal preferences without resaving with a new name. User defined/created

templates can be set to Read-only (showing the lock icon), by right clicking on the template and

selecting Read-only from the drop down list. Read-only status can also be removed from User

defined templates by following the same steps.

4. Templates added to My favorites are marked with a star. Adding templates to My favorites allows

quick viewing of your most commonly used templates.

5. The template that is attached to the selected protocol when entering the print wizard via the AC440,

REM440 or HIT440 window is recognized by a checkmark.

6. Press the New Template button to open a new empty template.

7. Select one of the existing templates and press the Edit Template button to modify the selected

layout.

8. Select one of the existing templates and press the Delete Template button to delete the selected

template. You will be prompted to confirm that you want to delete the template.

9. Select one of the existing templates and press the Hide Template button to hide the selected

template. The template will now be visible only when Hidden is selected under Categories. To

unhide the template, select Hidden under Categories, right click on the desired template and select

View/Show.

10. Select one of the existing templates and press the My Favorites button to mark the template as a

favorite. The template can now be quickly found when My Favorites is selected under Categories.

To remove a template marked with a star from My Favorites, select the template and press the My

Favorites button.

11. Select one of the templates and press the Preview button to print preview the template on screen.

12. Depending how you reached the Print Wizard, you will have the option to press

a. Print for using the selected template for printing or press

b. Select for dedicating the selected template to the protocol from which you got into the Print

Wizard.

13. To leave the Print Wizard without selecting or changing a template press Cancel.

Right clicking on a specific template provides a drop down menu offering an alternative method for

performing the options as described above:

Viot™ - Instructions for Use - EN Page 15

4.5.1 Designing a customized print template

After clicking on the New Template (or Edit Template) button the design window shows as below.

1. Upon opening, a short description about how to create a template will show on the screen. Press

Close to close the message box. Uncheck the Show hints checkbox, if you do not want it to appear

next time.

2. This list shows the elements which can be dragged onto the blank template. When General is

selected, the general elements are listed. Template elements for each module will be listed when

selecting the relevant module name, for example AUD, REM, HIT. If other suites are installed, such

as the Titan suite, the relevant suites will also be displayed.

The handling and options for all elements are discussed in a separate section below.

3. The taskbar includes numerous icons for customizing the elements that are dragged onto the blank

template page. These are described below in a separate section.

4. Press Save to save the print template and go back to the Print Wizard window. If you have created

a new template, you are prompted to give it a name. Press Save As… if you have modified an

existing template and want to save under a different name.

5. Pressing the Page Setup button opens the Page Setup window where you can choose the paper

size, source, margins and setup the paper orientation.

6. If the template has more than one page, use the up and down arrows, , to scroll through the

different pages. You can also type in the page number that you would like to view and/or edit.

7. The Zoom drop down menu allows you to change the viewing size of the template on screen.

Viot™ - Instructions for Use - EN Page 16

4.5.2 Design elements

Template elements are added to the template page using the select, drag and drop function.

Click on the desired element and drag it onto the template page. The element will appear as a small box in

the upper left hand corner. Resize the element to the desired size and drag it to an appropriate location.

The following elements are available for the AUD, REM, HIT and Video Otoscopy modules. The section

below describes the options available within each element once dragged onto the template. Right clicking

on any element will list its options for customization.

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