Welch Allyn Spot VS100 Directions For Use Manual

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Welch Allyn

®

Spot

®

Vision Screener Model VS100

Directions for use

ii Welch Allyn Spot Vision Screener VS100

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publication, the purchaser of the product is permitted to copy this publication, for internal distribution only,

from the media provided by Welch Allyn. No other use, reproduction, or distribution of the publication, or

any part of it, is permitted without written permission from Welch Allyn.

Welch Allyn assumes no responsibility for any injury to anyone, or for any illegal or improper use of the

product, that may result from failure to use this product in accordance with the instructions, cautions,

warnings, or statement of intended use published in this manual.

Welch Allyn

®

and Spot

®

are registered trademarks of Welch Allyn.

is protected by United States of America copyright laws and international treaty provisions applicable

worldwide. Under such laws, the licensee is entitled to use the copy of the software incorporated with

this instrument as intended in the operation of the product in which it is embedded. The software may not

be copied, decompiled, reverse-engineered, disassembled, or otherwise reduced to human-perceivable

form. This is not a sale of the software or any copy of the software; all right, title, and ownership of the

software remain with Welch Allyn or its vendors.

This product may contain "free" or "open source" software (FOSS). To learn more about Welch Allyn's use

and support of FOSS, please visit http://www.welchallyn.com/opensource.

For patent information, please visit www.welchallyn.com/patents.

For information about any Welch Allyn product, contact Welch Allyn Technical Support:

www.welchallyn.com/about/company/locations.htm.

Manual Material No. 722911 Ver A

DIR 80019921

Revision date: 2015-01

Welch Allyn, Inc.

4341 State Street Road

Skaneateles Falls, NY 13153 USA

This manual applies to 901029 Vision Screener.

Regulatory Affairs Representative

Welch Allyn Limited

Navan Business Park

Dublin Road

Navan, County Meath,

Republic of Ireland

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Introduction

This Directions for use manual is a comprehensive guide designed to help you understand

the capabilities and operation of your Spot Vision Screener VS100. The information in this

manual includes all options available with the Spot Vision Screener. The applicability of

some sections of this manual depends on the configuration of your particular device.

Read this manual thoroughly before attempting to use the device.

The vision screener is a hand-held instrument with a video display on the rear of the unit

that provides subject visualization and alignment. Video display also provides user

interface functionality for data input and display. The vision screener provides visual and

audible cues to attract subject’s attention and gaze. The device provides a fast data collect

for easy evaluation of the most difficult pediatric subjects of limited compliance. Each

evaluation provides simultaneous binocular assessment of the subject’s refraction, pupil

size and gaze.

Intended use

The Spot Vision screener is intended to measure the refractive power of the eye by

measuring light reflexes from the retina. It also estimates pupil size, pupil distance and

eye gaze deviation. It is intended for use on subjects six months of age through adults.

Indications for use

The Spot Vision screener is indicated for use by healthcare professionals or under the

direction of a healthcare professional to screen or evaluate individuals for potential

refractive errors associated with poor vision.

Contraindications

The Spot Vision Screener has no known contraindications.

2 Introduction Welch Allyn Spot Vision Screener VS100

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Symbols

Documentation symbols

Power symbols

Miscellaneous symbols

Consult operating instructions/directions for use (DFU). A copy of the DFU is available on this website. A printed copy of the

DFU can be ordered from Welch Allyn for delivery within 7 calendar days.

WARNING The warning statements in this manual identify conditions or practices that could lead to loss of data, illness,

injury, or death.

CAUTION The caution statements in this manual identify conditions or practices that could result in damage to the

equipment or other property.

Rated power input, DC

Battery inside (Not user replaceable)

Power On/Off

USB port

DC power input port, Center pin positive

IPXØ

Equipment is not protected against the ingress of liquid

Non-ionizing electromagnetic radiation

This symbol is applicable for EC member countries only. To avoid potential negative consequences for the environment and

possibly human health, this instrument should be disposed of (i) for EU member countries - in accordance with WEEE

(Directive on Waste Electrical and Electronic Equipment) or (ii) for all other countries, in accordance with local disposal and

recycling laws.

Directions for use Introduction 3

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User Interface Symbols

The CE mark on this product indicates that it has been tested to and conforms with the provisions noted within the 93/42/

EEC Medical Device Directive.

Battery status/level indicator

Battery charging (Flashing) or charged (Continuous)

Wireless On/Off button

Connected to the wireless network

No wireless network in range

No IP address assigned by the router

Unknown network

IP

?

4 Introduction Welch Allyn Spot Vision Screener VS100

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Cannot connect to configured network

Sound off

Sound on

Continue

Back

Exit

Print job in progress

!

Directions for use Introduction 5

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Warnings and cautions

WARNING The warning statements in this manual identify conditions or

practices that could lead to loss of data, illness, injury, or death.

CAUTION The caution statements in this manual identify conditions or practices

that could result in damage to the equipment or other property.

WARNING Risk of electric shock. All signal input and output (SIP/SOP)

connectors are intended for connection of only other medical devices, medical

systems or non-medical devices complying with IEC 60601-1, or other IEC

standards appropriate to the device. For example, a printer connected via USB

must comply with IEC 60950. Connecting additional unapproved devices to the

device might increase chassis or patient leakage currents.

WARNING Risk of electric shock. No modification of this equipment is allowed.

WARNING Risk of electric shock. Do not open the device or attempt repairs.

The device has no user-serviceable internal parts. Only perform routine cleaning

and maintenance procedures specifically described in this manual. Inspection

and servicing of internal parts shall only be performed by qualified service

personnel. Attempt to modify this device may result in bodily harm and will void

product warranty.

WARNING Risk of electric shock. Do not allow the patient to make contact with

accessible conductive parts (DC adaptor output connector, power input

connector and USB port). Additionally, you should not make contact with the

patient and any accessible conductive parts at the same time.

WARNING To avoid a possible explosion, do not use the device in the presence

of flammable anesthetics: mixtures containing air, oxygen, or nitrous oxide.

WARNING Risk of data loss. If a reboot is required during a system freeze, data

loss, such as printer configuration and subject data, can occur.

WARNING Lithium ion battery. Risk of fire, explosion, and burns. Do not handle

or disassemble the battery pack.

WARNING Use only accessories approved by Welch Allyn. Visit

www.welchallyn.com. The use of any other accessories can result in inaccurate

patient data, can damage the equipment, and can void your product warranty.

WARNING Injury risk and equipment damage risk. When charging the device,

properly secure all DC transformer cords to minimize trip hazards.

WARNING Patient injury risk. Verify patient identity on the device after manual

or barcode entry and before printing or transferring patient records.

6 Introduction Welch Allyn Spot Vision Screener VS100

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Caution The device is a precision instrument. Do not subject it to physical

shock.

Caution Do not use the wrist strap as a means to carry the device; it is not

designed to carry the weight of the device.

Caution The device is not waterproof. If you accidentally drop it into liquid or

liquid is spilled on the device, contact Welch Allyn Technical Support

immediately. If minor water droplets are found on the device, wipe off with a

soft dry cloth.

Caution Do not store the device in the foam or case while the DC power

adapter is plugged in; this may cause damage to the power cord and to the

device.

Caution Do not leave the device in excessive heat or in direct sunlight. High

temperatures can cause the device to malfunction.

Caution When plugging the DC power connector into the device, do not force

the power connector into the device; this may cause damage to the device,

which will not be covered under warranty.

Caution Do not push or scratch the touchscreen display with stiff or rigid

objects. This may cause damage to the device. A stylus is acceptable for use

with the device.

Directions for use Introduction 7

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Contents Checklist

The main shipping box contains the vision screener, Directions for use, and the Accessory

box. The Accessory box contains:

AC Power Cord.

Power Supply/Charger.

Cleaning Cloth.

Velcro Cable Straps.

NOTE: Please do not discard the box and foam. Damages incurred by shipping the device

in non-approved packing material will void the limited warranty (see warranty for details).

If you purchased a carrying case, place the foam from the shipping box inside the carrying

case for safer transport. Do not store your vision screener in the foam or case while the

Power cord is plugged in.

8 Introduction Welch Allyn Spot Vision Screener VS100

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Controls, Display Window, and

Connections

Drawings and text are representative of the Spot Vision Screener with all available

options.

Features

Rear View of Vision Screener

1LCD Screen

2 Neck Strap Mount

3 AC Power Connector

4Power Button

5 Wrist Strap Mount

6 Serial Number Label

7 Tripod Mount

8 Battery Charge Green LED Indicator

9USB Port

10 Ambient Light Sensor

10 Controls, Display Window, and Connections Welch Allyn Spot Vision Screener

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Front View of Vision Screener

1 Range Finder

2 Front Glass

3Speaker

Directions for use Controls, Display Window, and Connections 11

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Display Window

When the vision screener is powered on, the main menu or Home Screen will appear. If

the vision screener is connected to a network, the network name and IP address will be

visible in the upper left corner in the black bar.

1. Age Range

To begin instant screening, with no personal subject data, select an age range of the

subject from the Home screen. You will be able to enter subject data after the screening

if desired.

2. Start Button

The Start button will allow you to:

• Enter subject information such as ID, First and Last Name, Gender and Date of

Birth (DOB)/Age (Required)

• Find queued subjects (exact match on the ID screen)

• Begin the screening process (Binocular and Monocular available)

• Review and print screening results

3. Icons on Bottom of Screen

• Queue – View, select or search for queued subjects from a list to begin the

screening process.

• History – View already screened subjects (completed records).

• Tools – A variety of options to customize the vision screener.

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Subject Information Screen

On the subject information screen, confirm all data is correct. You can modify information

by touching the field you wish to change. After the change is completed select OK and

you will come back to the subject information screen. Date of Birth/Age is required and

will highlight in red if there is no age or if it is not a valid birthdate or age (under 6 months).

Select GO to begin the screening process.

Directions for use Controls, Display Window, and Connections 13

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Understanding the Results

1 Pupillary Distance

2 Pupil Size Indicator

3 Right Eye (OD), Left Eye (OS)

4 Complete refraction

SE - Spherical equivalent

DS - Sphere

DC – Cylinder

Axis – Axis

5Home

6 Cylinder Convention

7 Alignment Indicator

8 Degree, Horizontal, Vertical

14 Controls, Display Window, and Connections Welch Allyn Spot Vision Screener

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Tools

The Tools menu will allow you to customize and configure the vision screener with the

following options:

Displays firmware version, software application version and serial number. Also displayed

is a quick reference of important the vision screener features, including memory storage

levels of the device

View the age-based criteria settings used for exam recommendations that are currently

active on the vision screener.

Allows you to set the current date and time for your vision screener.

Enables you to import and export using an inserted USB storage device.

Location allows you to set a location for a screening and all subjects will be tied to that

location.

Allows you to connect the vision screener to a wireless network. You can manually enter

your network name (SSID), select the security type, and enter the passphrase for your

network. From this page you can view and change your TCP/IP settings.

Allows you to configure a network printer and print a test page. It also lets you view printer

status.

Allows you to configure how data is displayed on the Results screen when a screening is

complete. This includes data format, cylinder convention, displaying or hiding

measurements and recommendations, setting default screening display and screening

Helps you set a security PIN for your device for added security. If enabled a PIN will be

required whenever you start the device or upon waking it.

Activates the license on the device.

Allows you to select the language that will display on the vision screener.

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Setting up the Vision Screener

Charging

1. Connect the provided DC cord set and power supply/charger together.

2. Gently lift the back of the vision screener to view the available connections.

3. Locate the DC power connector on the vision screener and connect the power

supply/charger. The DC power connector on the power supply/charger will easily

insert into the DC power connector on the vision screener. Using force to connect the

power charger can damage the device and will void the warranty.

4. Plug the DC power cord into an available DC wall outlet to charge the device.

Powering the vision screener on and off

1. To turn the vision screener on, press and release the power button (start-up process

takes approximately 30 seconds). Once powered on, you will see the Main Menu

2. To turn the device off, press and hold power button for two seconds. A confirmation

screen will appear to confirm shut down.

3. A flashing green light means the unit is charging, a steady green light means the unit

is fully charged.

Tripod Mount

The vision screener can be mounted to a standard photographic tripod. A ¼-20 threaded

mount located on the bottom of the device is available for attaching a tripod.

Helpful Hints

• No activity on the vision screener—After 60 seconds the screen will dim; after 5

minutes the screen will automatically turn black to conserve battery power. Tap the

screen to ‘wake up’ the vision screener or press the power button. If the screen does

not light up, plug in the power cord and try again.

• Exporting/delete historical records—Verify you have successfully exported desired

data to a USB drive before you select Delete All Records.

• Routinely delete ALL

records from the vision screener—Go to the History screen

and select Clear All icon. Select Delete All Records. You may also delete all queued

records.

• Avoid powering off during a screening—Once the screening takes place, exit by

selecting the Exit button, then power down the device normally.

16 Setting up the Vision Screener Welch Allyn Spot Vision Screener

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• Input Screen—Holding down the Back button on any input (keyboard) screen will

delete all data from the field.

• Low Battery—When the battery level reaches a very low level, a notice will appear to

the User indicating they should insert the power cable or the device will shut down. If

no power cable is inserted, the device will automatically shut down due to low voltage

Wireless Network Configuration

From the Tools menu, select the Network icon. Current network settings are displayed

on the screen. To add or edit any of the fields, see instructions below. If they are correct,

select OK

to be returned to the To o l s menu.

To add/change the network name (SSID):

1. Touch the SSID Name field; a keyboard will appear.

2. Enter the SSID (case sensitive); select OK to save your changes and return to the

previous screen. The OK button will turn dark when changes have been made and are

available to be saved.

To add/select the security type:

Select the appropriate security type: None, WEP, or WPA.

0

To add/change the passphrase (password):

1. Touch the Passphrase button; a keyboard will appear (this is only available when the

security field is set to WEP or WPA).

2. Enter the passphrase (case sensitive) and select OK.

3. On the Network screen, select OK to save changes, otherwise changes will not be

applied.

To enable or disable the wireless capabilities on the vision screener:

Select the On/Off button on the network menu.

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To view advanced network settings:

1. Select TCP/IP. From here, you can also view your current TCP/IP address as assigned

by your network.

2. For additional network configurations, select Static to manually configure your

network address and settings. (Also available is the MAC address of your vision

screener).

Note

WPA option supports WPA Personal/WPA2 Personal.

Note

Wireless must be on for printing to be enabled.

Directions for use Setting up the Vision Screener 17

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Printer Configuration

The vision screener is capable of connecting and printing to most network capable

Hewlett-Packard

(HP) printers. The vision screener also contains some generic PCL

drivers that can be used with non-HP printers, as well as a custom driver that supports the

Brother QL-720NW label printer.

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1. From the Tools menu, select the printer icon.

2. The next screen will list the available printers on the vision screener. This is a list of all

printers already added to the vision screener.

To select or change a default printer:

From the printer list, find and select the desired printer (it will auto-highlight in blue.) If

more than one printer is listed, touch Set as Default button for the highlighted printer.

To configure a printer

Select a printer then press the Edit button to view printer status or print a test page.

To delete a printer

1. Select the printer from the available printer list; touch the minus button to delete.

2. A pop-up will appear asking you to confirm deletion of the printer.

To reset the printer system

This will delete all printers:

1. Touch the Tr a s h c a n icon.

2. A pop-up will appear; select Delete. This will remove all current printer configurations.

Adding a network printer

1. From the Printers Available screen, select the plus sign to add a printer.

2. If any printers are found on the network, they will appear in the list. If your printer is

not shown, select + Add New Printer at the top of the screen or you can select the

printer you wish to add then press the continue icon

.

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3. Review the printer details (Name, Driver and Location). To change or add settings

touch the field you wish to change. If you need to add a driver, you can use the search

feature by typing part of the driver name in the Search field.

Note

In order to install the QL-720NW on the vision screener, it must have QL-720 in its

name on the network and you must select the driver labeled QL-720NW from the

driver list. Use Brother DK2205 Continuous Length Paper Tape or equivalent.

Note

Make sure you are connected to a wireless network with available printers for the

vision screener to show printers available.

18 Setting up the Vision Screener Welch Allyn Spot Vision Screener

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4. Once changes have been made, select Save.

5. Once saved, the Print Test Page will appear dark.

6. A printer icon will appear in the menu bar indicating the job is processing. The number

of jobs in the print queue will show up in the Jobs box at the top of the Printer

Details screen, along with the current printer status.

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7. Return to the Printers Available screen and be sure to highlight the desired installed

printer and set is as the default by selecting the Set as Default button.

Adding a Direct Connect (USB) Printer

1. Connect the Vision Screener to a wireless network.

2. Connect the USB cable from the printer to the VS100’s USB port.

3. Note the IP address of the VS100 from the main menu.

4. Visit the following URL on a computer on the same network:

http://<ip_address_of_VS100>:631/

5. Click on the Administration tab; under Printers, click on the Find New Printer button.

6. Click Add This Printer on the one listed with USB in the title, for example: HP ENVY

5530 series (HP ENVY 5530 series USB CN3C91S1N205XT HPLIP).

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7. Click Continue.

8. Choose Make and click Continue, for example: HP.

9. Choose Model and click Add Printer, for example: HP Envy 5530 Series hpijs, 3.13.9

(en, en).

10. Click Set Default Options.

11. On the VS100, press To o l s , then choose Printers.

12. Press the + arrow to add a new printer, then press the right arrow to choose Add

New Printer.

13. Give the printer a name, for example: HP Envy 5530.

14. Press Edit under Driver, choose the proper driver for the printer.

15. Press Edit under Location, type in ipp://127.0.0.1/printers/<printer_name>, for

example: ipp://127.0.0.1/printers/ENVY5530.

16. Press the Save button.

17. You may now press the Print Test Page button to confirm everything works.

Note

PCL drivers are available for non-HP printers. It is not guaranteed that every

printer will work with the vision screener.

Note

If you are having a problem with your printer or a print job is stuck in the queue,

select the reset button to clear the print job and reset the printer.

Note

Give the printer a simpler name for ease of typing on the VS100, for example: use

ENVY5530 instead of HP_ENVY_5530_series_USB_CN3C91S1N205XT_HPLIP.

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